How to Write an Application Letter for a Job: Writing a winning and qualified application letters for a job involves some basic steps and principle methods which are very important and necessary. Most times job applicants fail to make use of these guidelines and it turn out to ruin their job opportunities.
Ability to follow and use this guidelines and input in your application letters gives you the grounds to gain practical access to your career dream job.
The basic guidelines provided in this article will enable you to write wining application letters for both International and National jobs.
Important Guidelines to Write an Application Letter
- Research and Readiness: Before writing an application letter for any job, it is pertinent to carry out proper research about the Organization, Company, Ministry or any Enterprise you want to work with. It is also of great importance to research about the different vacancies available, this will help know the requirements and eligibility criteria a particular role while choosing a suitable job position to apply for. Proper research and readiness enables you to understand the various responsibilities attached to a particular role or job position and this automatically help you to counsel yourself and compare your skills to be sure of what you think about the Organization as well as their job description with which you want to apply for.
- Address Structure: After making proper research, now you are ready to write either through handwritten style or using a computer. Begin with professional format knowing that it is a formal letter. It is advisable to a straight line format in arranging both your address and the recipient address. Endeavor to punctuate at every necessary points (At the end of every lines) and do not use abbreviations or short forms both on your address and that of the recipient. It is you usually advisable to use Capital letters for every first letter of the alphabet in the addresses. For the date, use (For example: 28th August, 2004. Or August 28, 2004). Do not use letters while writing your date for example (Twenty Eight August, 2004. or August Twenty Eight, 2004.) It is very wrong.
Relevant Tips to Write a Wining Application Latter
- Letter Content: You do not need to include many paragraphs in your application letter since you are expected to attach a detailed Curriculum Vitae (CV). Make sure your CV is comprehensive and tailored to the specific job you are applying for. At most four (4) short and detailed paragraphs is enough. The header of your application letter is very important. It is advisable to write the header in capital letters or write the header with lower case but ensure to underline.
- Paragraphing: The first paragraph should be a brief intro of yourself (Your name and a little info about your origin and qualification). The second paragraph should carry a brief info about your experience as well as where you got the info about the job. Ensure that your experiences are related to the kind of job description you are applying for but it must be very short because of your CV which already has your experiences. The third paragraph should carry a brief desire which you have for the job. Ensure to make it very brief, avoid long writing. The fourth paragraph should be your conclusion which must be very short.
- Complementary Close: This is the part so many people mistakes. It is very important to use close your letter on the left hand side of the paper or page you are writing on. Ensure to use an appropriate close remark (for example “Yours’ Faithful”). Write your name immediately under it, just like in the first paragraph, and ensure it appears immediately after your signature. After your signature, ensure to write your contacts like phone number and email.
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Conclusion
For those applications which are handy written, it is very necessary to use a well visible hand writing that can be easily read. This also gives a little step ahead of others. Understand were punctuations are needed and input them. Punctuations enables the reader to clearly understand the content of your letter. Try to make your application letter very brief and short, don’t detail what already have on your attached CV. Do not use mixed colored ink while writing an application letter. Ensure to use one particular pen all throughout your writing. Red, Green, pink color ink are not acceptable for hand written application letters. Black and Blue are very acceptable.
Benefits of Writing a Good Application Letter
There are several benefits attached to writing a good and wining application letter, some of which are listed below:
- Quick Response for Job: A good application letter grants you quick response from the Organization, Company, Agency or Ministry with which you are applying for a job.
- Immediate Job Appointments: Writing a good and detailed application letter grants you the opportunity for immediate job appointment form the Company or Ministry you are applying and wish to work with.
- Upper-hands Opportunity: Writing a good and wining application letter gives you upper-hands ahead of other applicants searching for the same job.
- Quick Call for Interview: Writing a good, detailed and wining application letter enables an applicant to be quickly called-up for interviews.
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